Confidentiality And Medical Records
From October 2007 the Practice will be uploading patient National Summary Care Records to the National Spine – this is an automatic process.
Any patients who do not wish to share their records through the National Spine should inform the practice in writing expressing their wishes.
You may change your mind at any time.
The practice complies with data protection and access to medical records legislation. Identifiable information about you will be shared with others in the following circumstances:
- To provide further medical treatment for you e.g. from district nurses and hospital services.
- To help you get other services e.g. from the social work department. This requires your consent.
- When we have a duty to others e.g. in child protection cases anonymised patient information will also be used at local and national level to help the Health Board and Government plan services e.g. for diabetic care.
If you do not wish anonymous information about you to be used in such a way, please let us know.
Reception and administration staff require access to your medical records in order to do their jobs. These members of staff are bound by the same rules of confidentiality as the medical staff.
When you are offered an appointment at one of the Bury GP Federation Extended Access Hubs outside of the Practices normal opening hours, you will be asked for your consent to share your medical records with the healthcare staff working in the service.
Without this consent, you will not be able to be seen at one of the GP Hubs as the healthcare staff would not have access to your medical records.
You will then need to wait for the next available appointment at your registered Practice.
Full details of how and when your records will be shared are available here: https://www.burygpfederation.com/privacy-policy/
Freedom of Information
Information about the General Practioners and the practice required for disclosure under this act can be made available to the public. All requests for such information should be made to the practice manager.
Access to Records
In accordance with the Data Protection Act 1998 and Access to Health Records Act, patients may request to see their medical records. Such requests should be made through the practice manager and may be subject to an administration charge. No information will be released without the patient consent unless we are legally obliged to do so.
We make every effort to give the best service possible to everyone who attends our practice.
However, we are aware that things can go wrong resulting in a patient feeling that they have a genuine cause for complaint. If this is so, we would wish for the matter to be settled as quickly, and as amicably, as possible.
To pursue a complaint please contact the practice manager who will deal with your concerns appropriately. Further written information is available regarding the complaints procedure from reception.
Please send your written complaint to:
Morag Smith, Practice Manager, Inspire for Health @ Mile Lane –Mile Lane Surgery, Mile Lane, Bury BL82JR you can send an email to email@example.com
Alternatively, you may wish to arrange to speak to Morag directly by telephone on the practice number 0161 764 7804.
What we shall do
We look to settle complaints as soon as possible. We will acknowledge receipt within 3 working days and aim to have looked into the matter within 10 working days. Where this is not possible, due to exceptional circumstances, we will inform you in writing that this may take longer.
When looking into a complaint we attempt to see what happened and why, to see if there is something we can learn from this, and make it possible for you to discuss the issue with those involved if you could like to do so.
When the investigations are complete, your complaint will be determined and a final response sent to you.
If your complaint involves more than one organisation, we will liaise with that organisation so that you have received one coordinated reply. You will be informed and your consent obtained.
The final response letter will include details of the result of your complaint and also your right to escalate the matter further if you remain dissatisfied with the response.
Getting further help
If you choose to direct your enquiry further, you have the right to approach:-
NHS England, 03003 112233, firstname.lastname@example.org, NHS England, PO Box 16738, B97 9PT
The Ombudsman (Parliamentary and Health Service Ombudsman), 51 Mosley St, Manchester M2 3HQ –
0345 0154033 or www.ombudsman.org.uk
The Patient Advice and Liaison Service (PALS) offers confidential advice, support and information on health-related matters. They provide a point of contact for patients, their families and their carers. You can find officers from PALS in your local hospital.
The NHS operate a zero tolerance policy with regard to violence and abuse and the practice has the right to remove violent patients from the list with immediate effect in order to safeguard practice staff, patients and other persons. Violence in this context includes actual or threatened physical violence or verbal abuse which leads to fear for a person’s safety. In this situation we will notify the patient in writing of their removal from the list and record in the patient’s medical records the fact of the removal and the circumstances leading to it.